When updating a meeting's Visibility, Meeting Admins will have the option to notify the meeting invitees that more information is available.

Below are examples of the information included in the Meeting Visibility Email Notifications. 

Meeting Details Notification

When updating the meeting to Meeting Details Visible, Readers of the meeting will only have access to the meeting's title, date, location, and remote meeting details. They'll also be able to RSVP, which makes this visibility useful for when first scheduling the meeting. 

Below is an example of the email notification that is delivered when the visibility is updated to Meeting Details Visible.

Meeting Details & Agenda Notification

Meeting Details & Agenda Visible will display both the meeting details and the agenda to the Readers of the meeting. Any agenda documents will be hidden to Readers, and will be visible only to meeting Admins and Contributors.

Below is an example of the email notification that is delivered when the visibility is updated to Meeting Details & Agenda Visible. 

All Visible Notification

When set to All Visible: Agenda and Book the Readers will have access to all information within the meeting: meeting details, agenda, and meeting documents.

Below is an example of the email notification that is delivered when the visibility is updated to All Visible: Agenda & Book. 

Send Reminder Notification

When the meeting is in the All Visible: Agenda & Book  visibility, the Send Reminder button will become available in the Meeting Visibility panel.

Send Reminder will allow meeting Admins to send updates to the meeting invitees without having to update the visibility of the meeting.

If the invitees' have viewed the meeting's book prior to a notification being sent, the notification email will display the invitee's Preparation Progress, the percentage of the meeting documents viewed in the meeting book, and Changes Since Your Last Review.

Meeting Brief Email

Meeting Brief Emails are reminder emails that are automatically sent to meeting invitee's 24 hours in advance of a meeting or 72 hours in advance of a meeting, depending on when a meeting's visibility is set to All Visible: Agenda & Book. 

Meeting Brief emails will be similar to the All Visible email notification. 

Note: Disabling Meeting Brief Emails in the Organization Feature Settings will also deactivate all custom messaging for notifications.

Review the Meeting Brief Email Notifications article for more information on managing Meeting Brief Emails.