Archiving a meeting in OnBoard creates a permanent historical record of that meeting. This feature helps organizations maintain compliance, transparency, and accountability by preserving records for audits and legal requirements.

Before You Archive

• Confirm you want to archive the meeting. This action is irreversible.
• If your Organization Administrator has enabled Delete Annotations from Archived Meetings, all annotations will be permanently deleted and cannot be recovered.

Steps to Archive a Meeting

1. Open the Meeting Options Menu.
2. Click Archive.
   
3. A confirmation dialog box will appear. Select Confirm to complete the process.

What Happens After Archiving?

When a meeting is archived:

• Permissions Change:
  • All Contributors become Readers.
  • Administrators remain Administrators and can still manage user access.
• Permission Snapshot Report:
  • A new report is generated showing who had access at the time of archiving.
  • Access this report by going to Downloads > Permission Snapshot.

• Annotations:
  • If the Remove Annotations from Archived Meetings setting is enabled, all annotations are permanently deleted.
  • If not enabled, previous notes and annotations remain view-only.
• Meeting Book: Still visible to users with the correct permissions.

Important Notes

• Archiving is permanent.
• Deleted annotations cannot be recovered.
• Administrators can still grant access to archived meetings later.

FAQs

Can I undo archiving?

No. Archiving is permanent and cannot be reversed.

Will annotations remain?

• If the organization setting Remove Annotations from Archived Meetings is enabled, annotations are deleted permanently.
• If not enabled, annotations remain view-only.

Can users still access the meeting book?

Yes, as long as they have the correct permissions.