These analytics provide insight into when meeting attendees interact with the board materials and which agenda sections receive the most activity. This allows executives, board chairs, and board members to be better prepared for their meetings and ensure the board meeting is more productive than ever before.
To view the analytics of a meeting, simply navigate to that meeting's detail page in the Calendar, and choose the Analytics tab at the top of the page. (Note: If you do not see this tab, it is likely that your organization does not have access to this feature. Contact your Administrator to request it!)
Engagement Analytics - Time and Attendance
These visualizations provide basic information about the meeting and give additional context to other visualizations on this page.
Meeting Length: Calculated from the Start and End Times of the Meeting’s details.
Agenda & Book Length: Total number of Agenda Sections & overall page length.
Invitees: How many individual users have access to the meeting.
Engagement Analytics - Meeting Views, Book Views, & Downloads (Pie Chart)
Use the dropdown menu at the top of this chart to filter the views by user type (Admin, Reader, and Contributor).
Meeting Views: This visualization shows the viewer the percentage of meeting attendees that have viewed the meeting details in OnBoard. This quickly lets the viewer know if there are attendees that have not yet viewed the meeting and may need to be reminded to do so.
Book Views Pie/Line Chart: This visualization shows the viewer the percentage of meeting attendees that have opened the board book in OnBoard. This quickly lets the viewer know if there are attendees that have not yet opened the meeting materials and may need to be reminded to do so.
Downloads: This visualization tracks the number of documents exported out of OnBoard for this meeting. Hovering your mouse over any of the items in this list will show downloads for the Agenda, Board Book, Meeting Minutes, and more.
Engagement Analytics – Meeting Views, Book Views, Book Views By Section (Line/Bar Chart)
The dropdown menus at the top of these charts can be used to view a few different usage charts. Switch between Meeting Views, Book Views, and Book Views by Section graphs. In addition, the timeframe dropdown can be used to switch between 2, 4, and 6 week timeframes,
Total Views: This represents the number of aggregate book views for all attendees. Each time an individual opens the book/meeting in OnBoard (web or mobile) this is counted as a view.
Unique Views: A Unique View is defined as the total number of different users who have viewed the book/meeting. As an example, if 3 different users opened the book/meeting a combined total of 20 times, the Unique Views would be 3.
Time Spent: Total number of time all users have spent viewing the agenda section. Note that this is calculated in 10-second bursts. Users must view a section for longer than 10 seconds in order for it to count as being “viewed”. As users linger on a section without any activity for 10 minutes, or if the user navigates to a different browser tab or mobile app, the timer is paused to avoid inflating the data and reporting inaccurate information.
Has Annotations: A dot will appear at the bottom of the chart to indicate sections that have annotations associated with them. Hover your mouse over them to reveal the number of total annotations made by all users for this meeting.