Joining a Remote Meeting from OnBoard

Josh Patton
Josh Patton
  • Updated

If you are preparing to join a remote meeting directly from the OnBoard portal, you might see a few different join options:

  • Join Remote – Opens any remote meeting link (for example, Webex, Google Meet, Teams, Zoom, or another provider).
  • Join Teams – Opens a Microsoft Teams meeting.
  • Join Zoom – Opens Zoom options:
    • Join Using Zoom (opens in the app/tab)
    • Join in OnBoard (embedded Zoom window inside OnBoard)

What Happens When I Select Join Remote or Join Teams?

Both buttons open your meeting in a new browser tab or window (or in the desktop app if your device is set up that way).

Steps

  1. Open OnBoard and go to your Meeting List.
  2. Select your meeting.
  3. Click or tap Join Remote or Join Teams.

Join Remote follows the link to your remote meeting provider (experience may vary).

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Join Teams launches a Microsoft Teams meeting.

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  1. Your meeting opens in a new tab/window (or your desktop app).
    • If prompted, allow microphone and camera access and sign in as needed.

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What Happens When I Select the Join Zoom Button?

When it’s time to join:

  1. Find your meeting on the Meeting List (under the title) or in meeting details.
  2. Click or tap Join Zoom.

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  1. Choose one of the two options: Join Using Zoom or Join In OnBoard.

Option A — Join Using Zoom (Native Zoom App/Tab)

Choose this if you want all standard Zoom features available to you (for example, full participant management, advanced views, and complete settings).

Steps

  1. On your meeting, select Join Zoom → Join Using Zoom.
  2. Zoom opens in a new tab/window or prompts to open the Zoom desktop app.
    • Allow any browser prompts for microphone and camera.
  3. Join the meeting.

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Tip: View Zoom and your materials side by side

  • Use split-screen on one monitor (resize both windows).
  • Use dual monitors (Zoom on one screen, OnBoard on the other).
  • Use two devices (Zoom on your laptop, OnBoard materials on a tablet).

Option B — Join in OnBoard (Embedded Zoom)

Choose this if you want Zoom inside your OnBoard meeting view.

What you’ll see

  • A Zoom window appears in the bottom corner of OnBoard showing the speaker or shared content.

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  • Hover over the Zoom window to see available actions.

Screen

Controls and layout

  • Move the window: Click and drag the handle near the bottom of the Zoom window.

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  • Go full screen: Select the arrows in the bottom‑left corner to expand. Expanding to full screen will provide access to a few more of Zoom's features.

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  • Change audio/video devices: Use the small caret (˄) next to Mute and Camera to pick your mic, speakers, or camera.

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Note: Some advanced Zoom features are not available in the embedded view. If you need more controls, use Join Zoom → Join Using Zoom.

FAQs

Why don’t I see Join Teams or Join Zoom on my meeting?

  • Your meeting organizer may have added a link from a different remote meeting provider, or the link hasn’t been added yet. Check the meeting details. If the button is still missing, contact your organizer to confirm the link.

Do I need to sign in to Zoom or Teams to join?

  • Some meetings allow guests, but many require sign‑in, often with your work account or Single Sign‑On (SSO) (SSO lets you use one secure login for multiple apps). If prompted, sign in to proceed.

I need more Zoom features than I see in Join in OnBoard. What should I do?

  • Choose Join Zoom → Join Using Zoom. The native Zoom app/tab provides the full feature set available to your Zoom account.

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