The Meeting Brief Email Notification is designed to help meeting attendees prepare for their upcoming meetings. These notifications can include reminders to view the board book, information about recent changes to meeting details/sections/documents, and more.
When To Expect A Meeting Brief Email
Meeting Brief Notifications will be sent automatically. As an Administrator for your meeting, you will not have to configure anything special to deliver these emails to your attendees (aside from marking the meeting status as "ALL VISIBLE"). We've included a few example timelines below, to help visualize when these will occur.
Scenario 1: Meeting Made "All Visible" More Than 3 Days Before The Meeting Date -
In this scenario, when the meeting's status has been set to "All Visible" more than 72 hours before the meeting's start date, attendees will receive the Meeting Brief Email at 6am 3 days prior to the meeting. This 6am is based off the Timezone setting configured in the Organization Info settings.
Scenario 2: Meeting Made "All Visible" Less Than 3 Days Before The Meeting Date -
In this scenario, when setting the meeting's status to "All Visible" less than 72 hours before the meeting's start date, users can expect to see the Meeting Brief Email 24 hours prior to the meeting's start time.
Scenario 3: Meeting Made "All Visible Less than 24 Hours Before Meeting Time -
In the event that the meeting's visibility state is updated to "All Visible" less than 24 hours before the meeting's start time, no Meeting Brief Email will be sent. Though, Admins will still have the option to manually send a "Reminder Email" to meeting attendees.
How to Disable Meeting Brief Emails
If you do not wish to automatically send these meeting summaries to your attendees, this feature can be disabled by visiting the Meeting's Settings and checking the option to Disable Automatic Meeting Updates.