As you are uploading documents to your Agenda, you may notice a new button on your Meeting's Details page. It looks like this:OnBoard will display this countdown timer each time a change is made to the contents of the board book, which indicates the time when all of your recent alterations will be compiled into one large PDF document all at the same time. Updates that will trigger this countdown include things like agenda sections removed, documents uploaded/removed, page numbering changed, etc. Each time one of these actions is taken, the timer will reset back to 30 minutes and begin counting down from there. When the timer reaches zero, your book will be compiled and then made available for viewing (as long as the Visibility Status has been set to All Visible).
Frequently Asked Questions:
Q: But... why?
A: Primarily, this is intended to de-mystify the book build experience and give the Administrators a better view into what exactly is going on behind the scenes.
Q: Do I have to leave it on this page for it to complete?
A: Nope! Go about your day as normal. Once the counter begins, you can close the browser window, if you like. You can even choose to be alerted when the process finishes by clicking the Orange Clock Icon, and selecting "Notify Me" at the bottom.
Q: What if my meeting is in five minutes and I need the book to build right away?
A: No problem. Finish up all the changes first, and when you're ready to publish, simply click the Orange Clock Icon and select Build Now. The icon will briefly switch to a Queued status, and then begin the build process. No need to wait the full 30 minutes if you're under a time crunch.
Q: A book has already been made visible to my attendees. What will they see during this 30-minute limbo between book builds?
A: If they visit the Meeting Details page to open a board book while a new one is scheduled to build soon, their Open Book icon will look like the screenshot below. They'll still be able to open the current board book, but they'll also be alerted to the fact that a new one will be available soon.
If a Reader already has the board book open when a new one is built and ready for viewing, they will be alerted like so: