Meeting Time Zone Display Information

Eric Biddle
Eric Biddle
  • Updated

We know that keeping up with the correct times for meetings, votes, and document due dates is important. Below we'll show you how OnBoard displays times to your users and how you can set the time zone of your exported materials.

Organization Time Zone

OnBoard allows your organization to set a specific time zone to keep your exported materials consistent.
This setting ensures that anything exported from OnBoard (such as emails, notifications, Approval timestamps, etc.) has the same time zone.

Important Note: This setting has no effect on your Meeting times. Meeting times are localized based on the time zone set in the device used to view the meeting.

 

You can set the time zone for your entire Organization's exported items from Settings in the left navigation, and scroll down to Time Zone.

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OnBoard's Time Display

Users will automatically see the times in OnBoard as their device's set local time zone. This is so that even if a user's phone or computer has changed locations, the time displayed for items will still match wherever they are.  

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Example

Here is a meeting that was set to 5pm for an organization that has their Time Zone set in OnBoard set to Pacific.

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The three users in the example below are in different time zones, but they see the appropriate time for their meeting in their current time zone.  If they save their Agenda or Board Book, the time listed for the meeting will match the time the meeting would take place in Pacific since that's the time zone set for this organization.

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Changing Your Device's Time Zone

There may be times when a user's device time zone may not match the time they're used to seeing, either due to a system setting or changing locations with their device. Below are some steps to change the time zone on the most commonly used devices for OnBoard.

Windows

Right-click on the time in your taskbar (usually located at the bottom right corner of the screen) and select "Adjust date/time."

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Next, you can set whether Windows will keep your time and time zone up-to-date depending on your current location.

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Or, if you'd like to keep your device set to a specific time zone, you'll want to disable 

the "Set time zone automatically" option and change the Time zone from the dropdown below.

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MacOS

Open the Apple menu, then select System Preferences.

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Then click Date & Time.

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If the lock at the bottom left is locked, click it to unlock the preference pane, then click Time Zone.

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Here you can set the time zone automatically or manually. If you'd like to use Apple's suggested time zone using your current location, be sure "Set time zone automatically using current location" is selected.

Otherwise, if "Set time zone automatically using current location," you can click the area on the map for your Time Zone to set it manually.

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iOS

To change the Time Zone open the iOS Settings, then open General

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Then open Date & Time.

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Here you can allow the Time to be set automatically based on your location, or you can disable the "Set Automatically" option to manually set your Time Zone.

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With this disabled, you can then tap on the Time Zone to manually set it!

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Android

Go to your Settings, then go to General Management.

mceclip10.png From here, select "Date and time."

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If you have the option "Automatic time zone" set, your device will use the mobile network to provide your current time zone.

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Disable this option to allow you to manually set a time zone.

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Setting "Set time zone based on location" will use your phone's location to provide the time zone.

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