Here's how the meeting time works:

Users see meetings in their local time. The time they see is based upon the time setting of their operating system. If the setting on the iPad or computer is incorrect, confusion may arise for the meeting time.

Passageways OnBoard stores the time for each meeting in UTC, Coordinated Universal Time. The end user sees the meeting time in their local preference, which is based upon the setting in their operating system. 

For example, let say the Admin is located in the Eastern Time Zone and they set the meeting time for 10:30 PM.  OnBoard stores the time in UTC or 2:30 AM. When a user in the Pacific Time zone reviews the meeting details they see the meeting time as 7:30 PM.

How To: Set Time Zone Preferences

How to Set Time Zone on a Windows Device

iPad:

Settings > General > Date & Time > Time Zone

The date and time are usually set for you based on your location—take a look at the Lock screen to see if they’re correct.

For more information, see this Apple article.  

Why is the time of the 1-click agenda download in Eastern Time?

The time for this document is a static time. When we generate this document we do not have a way to dynamically tell the system to determine a users time zone through an automated process. So, when we create the document we display the time in Eastern Time.  As an administrator you can edit the document to adjust the time, as well as the format of the agenda. Then it can be uploaded into the system for all users to review as part of the book.

How To: Set whether iOS updates the date and time automatically

Go to Settings > General > Date & Time, then turn Set Automatically on or off. If you set iOS to update the time automatically, it gets the correct time over the cellular network and updates it for the time zone where you are located. Some carriers do not support network time, so in certain areas, iOS may not be able to automatically determine the local time.

How To: Set the date and time manually

Go to Settings > General > Date & Time, then turn off Set Automatically. 

How To: Set whether iOS shows 24-hour time or 12-hour time

Go to Settings > General > Date & Time, then turn 24-Hour Time on or off. (24-Hour Time may not be available in all areas.)